By-Laws

 

I. NAME II. OBJECTS
III. MEMBERSHIP IV. MANAGEMENT
V. TENURE OF OFFICE VI. NOMINATIONS
VII. ELECTIONS VIII. SCRUTINEERS
IX. QUORUM X. MEETINGS (See Sec.IV. 7 and 8)
XI AMENDMENTS TO BY-LAWS XII. GENERAL

 

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I. NAME (Return to top)
The name of the group shall be the Lower Mainland British Columbia Land Surveyors' Group.

 

II. OBJECTS (Return to top)
The objects of the Lower Mainland B.C.L.S. Group are:
1. To promote the spirit and intent of the By-Laws, Code of Ethics, and Oath of Office of the Corporation of B.C. Land Surveyors.
2. To promote interest in technical matters dealing with, or related to, the practice of surveying, both legal and other.
3. Through social activities from time to time to encourage a spirit of fellowship among the members.
4. To promote the understanding of the role of the land surveyor in the community.

 

III. MEMBERSHIP  (Return to top)
1. The membership shall consist of all B.C. Land Surveyors who are in good standing with the Corporation and who reside in the general area of the Lower Mainland and who signify their desire to become members by having the secretary place their name on the roll call list.
2. Life membership in this Group shall be extended to all Life Members of the Corporation of B.C. Land Surveyors who are resident in the Lower Mainland. A Life Member shall have all the privileges of an active member and he shall not be called upon to pay any fees or dues to the Group.

 

IV. MANAGEMENT (Return to top)
1. The Group shall be managed by an elected Executive Committee consisting of a Chairman, Secretary and three members. "The Executive, when it does not include a member of the Board of the Corporation of B.C. Land Surveyors, shall request such a member to act with it, ex-officio."
2. The Chairman shall preside at meetings of the Group or Executive. A committee member shall act in the absence of the Chairman.
3. The Secretary Treasurer shall:
(a) Keep minutes of all the meetings of Group or Executive, conduct any necessary correspondence, maintaining a record of same; prepare and circulate notices and agenda of meetings.
(b) Keep a proper accounting of any funds handled for the Group and submit a financial report certified correct by two members of the executive committee other than the Secretary-Treasurer at the annual meeting.
(c) The secretary shall circulate annually a form letter requesting all potential members to signify their intention to join or not. A role call list will be prepared from the result of this letter and these members will be liable for levies under Section IV. 4
4. (a) A levy shall be made each year on each member of the Group appearing on the Secretary’s roll call list, to cover ordinary expenses, the amount of the levy to be determined by a 2/3 majority vote of the members present at the Annual General Meeting.
(b) Additional requirements for funds shall be met by special levies as required. Such levy to be passed by a General Meeting.
(c) The Executive Committee may recommend, at the Annual General Meeting in December, a rebate of any part of the Annual Levy for the following year. This recommendation to be approved by majority vote of the members assembled in General Meeting.
5. The immediate Past Chairman shall remain as a member, ex-officio, of the incoming Executive.
6. Signing Officers of the Group shall be the Chairman and Secretary.
7. The Executive Committee shall meet at least quarterly. Time and place to be designated by the Chairman.
8. (a) An Annual General Meeting shall be held during the first two weeks of December
(b) At least two assemblies shall be held during the remainder of the year. At least one of these shall be a General Meeting.
9. The executive as a body is to prepare agenda for meetings and it is their function to arrange for speakers, material, discussion, etc., on matters coming under Sec. I. The Executive to have discretion to assign tasks to various members who may volunteer their services.
10. The Executive shall act as a Standing Committee on matters pertaining to programme, entertainment, receptions, etc.

 

V. TENURE OF OFFICE   (Return to top)
1. The Executive Committee shall hold office for a period of approximately one year from the time of election until the completion of the next annual election. The incoming Executive Committee shall be installed at a combined meeting of the retiring and incoming Committees immediately after the Annual General Meeting.
2. In the event of the resignation of any member of the executive a By-election shall be held at the next General Meeting to bring the Executive Committee up to full number.

 

VI. NOMINATIONS (Return to top)
Nominations will be from the floor and/or by the Executive at the Annual Meeting for which special notice has been given at least two weeks in advance. See Section X.

 

VII.   ELECTIONS (Return to top)
Elections will be by majority vote at the Annual Meeting.

 

VIII.   SCRUTINEERS (Return to top)
Two Scrutineers are to be appointed by the Chairman at the time of voting at the Annual Meeting. Report of the Scrutineers shall go to the Chairman of the meeting who shall announce the names of the executive officers elected.

 

IX. QUORUM (Return to top)
At any meeting where a vote is to be taken on matters coming under these By-Laws, 10 members shall constitute a quorum.

 

X. MEETINGS (See Sec. IV 7 and 8) (Return to top)
Special meetings shall be called at the discretion of the executive or within two weeks following receipt of a request for such a meeting signed by 6 members of the Group. Ordinary notice of any meeting accompanied by a proposed agenda shall be sent out by the Secretary at least two weeks in advance of the meeting.

 

XI. AMENDMENTS TO BY-LAWS (Return to top)
Amendments may be made at any general meeting provided that special notice has been given of such meeting. Special notice shall consist of written notice given two weeks in advance of the meeting and containing the proposed amendments. Amendments may be proposed by the Executive or any member. In the latter case the proposed amendment should be submitted to the Secretary in writing. Amendments shall receive a 2/3 majority vote before passage.

 

XII. GENERAL (Return to top)
Invitations to attend meetings, as guest, may be extended to articled pupils of members; or others who may be interested in the deliberations, at the discretion of the executive. Where not otherwise provided for, the group shall conform in rules and orders of procedure to methods and rules adopted by the Corporation of B.C. Land Surveyors.